HR & Employment Forms, Contracts & Letters

Collection of 205 ready-made HR & employment contracts, letters & forms for record-keeping and managing your employees

  • Downloadable Word format
  • Ready-to-complete forms
  • Suites every type & size of business
  • With helpful hints
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About this Start-Up Package

Useful information

This package contains a collection of ready-to-complete documents and forms for employment record-keeping and managing your employees.

These forms are appropriate for self-use, nevertheless you should seek professional legal advice for complex cases where a substantial amount of money is involved or you have a question about your legal rights or how a particular law applies to your situation. Please note that documents in this package can be used internationally, however it is recommended to seek professional advice for specific jurisdictions.

The documents and forms are available in MS-Word format and can be easily modified to meet your specific circumstances. Each document contains helpful hints which can be found within the symbols, “[...]”. Some forms have specific instructions, which should be observed for proper use. The helpful hints show you exactly where certain modifications can be made and what type of information to include.

If you need any assistance, it is advisable to contact us to discuss which document best suits your business situation.

Table of Contents by Category

For your convenience, you can find the appropriate document by searching through the list of products alphabetically or by using the below Table of Content to find the document by category.
RECRUITMENT
1. Acknowledgement Letter to Applicant
2. Applicant Waiver
3. Application Disclaimer and Acknowledgement
4. Application For Employment
5. Appointment Rescheduled Letter
6. Assistant of Human Resources Manager
7. Confirmation of an Offer of Employment
8. Confirmation of Employment Letter
9. Employers Request for Reference
10. Employment Application
11. Employment Confirmation & Recommendation Letter
12. Employment Confirmation Offer Letter
13. Interview Confirmation
14. Letter Confirming Appointment of Independent Consultant
15. Letter Inviting Candidate to Attend Interview
16. Negative Response No Job Opening
17. Negative Response Qualifications
18. Negative Response to Job Candidate Post Interview
19. No Decision on Recruitment Letter
20. Notice of Available Position Letter
21. Notification to Applicant
22. Offer of Employment to Avoid Redundancy
23. Preliminary Application for Employment
24. Reference Acknowledgement
25. Reference Letter on Employee
26. Reference Request by Applicant
27. Reference Request by Employer
28. Rejection Letter by Employer After Attending Interview
29. Rejection Letter Due to Lack of Experience
30. Rejection Letter Due to Lack of Specific Qualifications
31. Reply to Applicant
32. Verification of Education Letter
33. Verification of Employment Letter
34. Verification of Qualification Letter

EMPLOYEE MANAGEMENT
35. Acknowledgement of Employee Proprietary Rights
36. Acknowledgement of Independent Contractor
37. Announcement of New Employee
38. Annual Attendance Record
39. Applicants Request for an Employment Reference
40. Change in Pay or Grading Following Job Valuation
41. Checklist of New Employee
42. Checklist of New Personnel
43. Complaint Response to Employee
44. Consent to Release of Information
45. Data of New Employee
46. Drug or Alcohol Screen Testing Consent
47. Drug Testing Memo
48. Employee File
49. Human Resources Management Plan
50. Information Release Consent
51. Late Report
52. Letter to New Employee Who Will be Relocating
53. Medical Records Request
54. Medical Testing Authorisation
55. New Employee Letter Stating Company Objective
56. New Employee Letter with Wish to Establish Business Relationship
57. New Employee Welcome Letter
58. Recommendation Letter
59. Recommendation letter for Employee
60. Response to Employees Complaint
61. Staff Handbook
62. Suggestion by Employee
63. Suggestion Plan 1
64. Suggestion Plan 2

EMPLOYMENT BENEFITS AND LEAVE POLICIES
65. Absence Request Forms
66. Absent Believed Sick Letter to Employee
67. Accident Claim Worksheet
68. Acknowledging a Notification of Maternity Leave
69. Doctors Report
70. Employees Letter to Resume Work Before End of Maternity Leave
71. Funeral Leave Request
72. Grievance Procedure
73. Holiday Request Form
74. Holiday Request Memo
75. Leave of Absence without Pay Policy
76. Maternity Leave Notification to Employer
77. Military Leave Policy
78. Notice of Result of Grievance Investigation
79. Notice to Employer of Intention to Take Maternity Leave
80. Paid Time Off Policy
81. Paid Vacation Policy
82. Pregnancy and Maternity Leave Policy
83. Sick Leave Policy
84. Staff Grievance Policy
85. Vacation and Paid Holidays Policy

EMPLOYMENT TERMS AND OFFICE POLICIES
86. Absence Policy (General)
87. Absence Policy for Strict Timely Attendance Jobs
88. Acceptable Use Policy of Technology Resources
89. Accident Claim Notice
90. Alcohol and Drugs Policy
91. Alteration to Terms of Employment
92. Anti-Discrimination and Anti-Harassment Policy
93. Anti-Spam Policy
94. Business Expense Reimbursement Policy
95. Code of Ethics
96. Confidential Disclosure Agreement with Employee
97. Confidentiality Agreement between Employee and Employer
98. Conflict of Interest Declaration
99. Corporate Email Policy
100. Covenants of Employee
101. Drug Testing Policy (Long Form)
102. Drug Testing Policy Non-Implementation
103. Email Policy for Employees
104. Employee Acknowledgement of Obligations
105. Employee Agreement on Confidential Information, Inventions and Patents
106. Employee Non-Compete Agreement
107. Employee Non-Competition and Confidentiality Agreement
108. Employee Non-Disclosure Agreement
109. Employee Proprietary Information and Inventions Agreement
110. Employee Rules of Conducts
111. Employment Agency Agreement
112. Employment Agreement - At Will Employee
113. Employment Agreement (Position of Director)
114. Employment Agreement (Real Estate Agency)
115. Employment Agreement (Road Assistance Company)
116. Employment Agreement (Stock Broker)
117. Employment Agreement Cover Letter
118. Employment Agreement for an Executive with Car Allowance
119. Employment Agreement for an Executive
120. Employment Agreement for Key Employee
121. Employment Agreement for Technical Employee
122. Employment Contract
123. Employment Restrictive Covenants
124. Employment Terms Confirmation Letter
125. Equal Opportunities Policy
126. Expenses Recovery Agreement
127. Funeral Leave Policy
128. HIV/AIDS Workplace Policy
129. Information Systems and HR Management Services Agreement
130. Media Relations Policy
131. Night Work Acceptance Agreement
132. Non-Competition Agreement
133. Part Time Employment Agreement
134. Pay Advice
135. Progressive Discipline Policy
136. Salary Deduction Authorisation
137. Salary Deduction Direct Deposit Authorisation
138. Salary Rise Letter to Employee
139. Sales Commission Policy
140. Standards of Conduct for Employees
141. Summary of Employment Terms
142. Telecommuting Policy
143. Tobacco Use Policy
144. Variation of Employment Agreement
145. Workplace Privacy and Employee Monitoring Policy
146. Workplace Safety Policy (for Construction Sites)
147. Workplace Safety Policy (General)
148. Workplace Violence Prevention Policy

EMPLOYEE PERFORMANCE
149. 30 Day Evaluation Notice
150. Disciplinary Notice
151. Employee Consultation Form
152. Employee Disciplinary Report
153. Employee Suspension Notice
154. Employee Warning Letter
155. Excessive Absenteeism Warning
156. Final Warning Before Dismissal
157. Final Warning for Lateness
158. First Warning for Lateness
159. First Warning Notice
160. Managerial Evaluation Form
161. New Employee Evaluation Form
162. Performance Checklist
163. Performance Evaluation Form
164. Performance Improvement Plan
165. Performance Review
166. Production Personnel Evaluation Form
167. Sales Personnel Evaluation Form
168. Second Warning For Lateness
169. Second Warning Notice
170. Standard Evaluation Form
171. Temporary Employee Evaluation Form

TERMINATION
172. Authorisation to Release Confidential Information
173. Authorisation to Release Employment Information
174. Business Transfer Notification
175. Compromise Agreement
176. Compromise Agreement for Redundancy
177. Confidentiality Agreement Notice
178. Discharge Receipt (No Claim against the Company)
179. Dismissal and Disciplinary Rules
180. Employee Dismissal For Lateness Letter
181. Employee Performance Review Form
182. Employment Reference Release
183. Exit Interview
184. First Letter of Dismissal Procedure
185. General Release
186. Invitation to Appeal Against Dismissal
187. Letter Confirming Reason of Instant Dismissal
188. Letter of Redundancy
189. Letter of Resignation
190. Letter to Former Employee Who is Using Confidential Information
191. Mutual Release
192. Notice of Dismissal Letter (Capability)
193. Notice of Dismissal Letter (Sickness)
194. Notice to Employee Being Laid Off and Giving Guarantee Payments
195. Redundancy Notice
196. Reference Refusal
197. Reference Report
198. Reference Response 199. Refusal of Request for letter of Recommendation
200. Resignation Letter (Moving to Another Company)
201. Resignation Letter
202. Resolution to Terminate an Employee
203. Second Letter of Dismissal Procedure
204. Termination of Employment Letter
205. Third Letter of Dismissal

Table of Contents Alphabetically

TABLE OF CONTENTS (ALPHABETICALLY)
30 Day Evaluation Notice
Absence Policy (General)
Absence Policy for Strict Timely Attendance Jobs
Absence Request Forms
Absent Believed Sick Letter to Employee
Acceptable Use Policy of Technology Resources
Accident Claim Notice
Accident Claim Worksheet
Acknowledgement Letter to Applicant
Acknowledgement of Employee Proprietary Rights
Acknowledgement of Independent Contractor
Acknowledging a Notification of Maternity Leave
Alcohol and Drugs Policy
Alteration to Terms of Employment
Announcement of New Employee
Annual Attendance Record
Anti-Discrimination and Anti-Harassment Policy
Anti-Spam Policy
Applicant Waiver
Applicants Request for an Employment Reference
Application Disclaimer and Acknowledgement
Application For Employment
Appointment Rescheduled Letter
Assistant of Human Resources Manager
Authorisation to Release Confidential Information
Authorisation to Release Employment Information
Business Expense Reimbursement Policy
Business Transfer Notification
Change in Pay or Grading Following Job Valuation
Checklist of New Employee
Checklist of New Personnel
Code of Ethics
Complaint Response to Employee
Compromise Agreement
Compromise Agreement for Redundancy
Confidential Disclosure Agreement with Employee
Confidentiality Agreement between Employee and Employer
Confidentiality Agreement Notice
Confirmation of an Offer of Employment
Confirmation of Employment Letter
Conflict of Interest Declaration
Consent to Release of Information
Corporate Email Policy
Covenants of Employee
Data of New Employee
Discharge Receipt (No Claim against the Company)
Disciplinary Notice
Dismissal and Disciplinary Rules
Doctors Report
Drug or Alcohol Screen Testing Consent
Drug Testing Memo
Drug Testing Policy (Long Form)
Drug Testing Policy Non-Implementation
Email Policy for Employees
Employee Acknowledgement of Obligations
Employee Agreement on Confidential Information, Inventions and Patents
Employee Consultation Form
Employee Disciplinary Report
Employee Dismissal For Lateness Letter
Employee File
Employee Non-Compete Agreement
Employee Non-Competition and Confidentiality Agreement
Employee Non-Disclosure Agreement
Employee Performance Review Form
Employee Proprietary Information and Inventions Agreement
Employee Rules of Conducts
Employee Suspension Notice
Employee Warning Letter
Employees Letter to Resume Work Before End of Maternity Leave
Employers Request for Reference
Employment Agency Agreement
Employment Agreement - At Will Employee
Employment Agreement (Position of Director)
Employment Agreement (Real Estate Agency)
Employment Agreement (Road Assistance Company)
Employment Agreement (Stock Broker)
Employment Agreement Cover Letter
Employment Agreement for an Executive with Car Allowance
Employment Agreement for an Executive
Employment Agreement for Key Employee
Employment Agreement for Technical Employee
Employment Application
Employment Confirmation & Recommendation Letter
Employment Confirmation Offer Letter
Employment Contract
Employment Reference Release
Employment Restrictive Covenants
Employment Terms Confirmation Letter
Equal Opportunities Policy
Excessive Absenteeism Warning
Exit Interview
Expenses Recovery Agreement
Final Warning Before Dismissal
Final Warning for Lateness
First Letter of Dismissal Procedure
First Warning for Lateness
First Warning Notice
Funeral Leave Policy
Funeral Leave Request
General Release
Grievance Procedure
HIV/AIDS Workplace Policy
Holiday Request Form
Holiday Request Memo
Human Resources Management Plan
Information Release Consent
Information Systems and HR Management Services Agreement
Interview Confirmation
Invitation to Appeal Against Dismissal
Late Report
Leave of Absence without Pay Policy
Letter Confirming Appointment of Independent Consultant
Letter Confirming Reason of Instant Dismissal
Letter Inviting Candidate to Attend Interview
Letter of Redundancy
Letter of Resignation
Letter to Former Employee Who is Using Confidential Information
Letter to New Employee Who Will be Relocating
Managerial Evaluation Form
Maternity Leave Notification to Employer
Media Relations Policy
Medical Records Request
Medical Testing Authorisation
Military Leave Policy
Mutual Release
Negative Response No Job Opening
Negative Response Qualifications
Negative Response to Job Candidate Post Interview
New Employee Evaluation Form
New Employee Letter Stating Company Objective
New Employee Letter with Wish to Establish Business Relationship
New Employee Welcome Letter
Night Work Acceptance Agreement
No Decision on Recruitment Letter
Non-Competition Agreement
Notice of Available Position Letter
Notice of Dismissal Letter (Capability)
Notice of Dismissal Letter (Sickness)
Notice of Result of Grievance Investigation
Notice to Employee Being Laid Off and Giving Guarantee Payments
Notice to Employer of Intention to Take Maternity Leave
Notification to Applicant
Offer of Employment to Avoid Redundancy
Paid Time Off Policy
Paid Vacation Policy
Part Time Employment Agreement
Pay Advice
Performance Checklist
Performance Evaluation Form
Performance Improvement Plan
Performance Review
Pregnancy and Maternity Leave Policy
Preliminary Application for Employment
Production Personnel Evaluation Form
Progressive Discipline Policy
Recommendation Letter
Recommendation letter for Employee
Redundancy Notice
Reference Acknowledgement
Reference Letter on Employee
Reference Refusal
Reference Report
Reference Request by Applicant
Reference Request by Employer
Reference Response Refusal of Request for letter of Recommendation
Rejection Letter by Employer After Attending Interview
Rejection Letter Due to Lack of Experience
Rejection Letter Due to Lack of Specific Qualifications
Reply to Applicant
Resignation Letter (Moving to Another Company)
Resignation Letter
Resolution to Terminate an Employee
Response to Employees Complaint
Salary Deduction Authorisation
Salary Deduction Direct Deposit Authorisation
Salary Rise Letter to Employee
Sales Commission Policy
Sales Personnel Evaluation Form
Second Letter of Dismissal Procedure
Second Warning For Lateness
Second Warning Notice
Sick Leave Policy
Staff Grievance Policy
Staff Handbook
Standard Evaluation Form
Standards of Conduct for Employees
Suggestion by Employee
Suggestion Plan 1
Suggestion Plan 2
Summary of Employment Terms
Telecommuting Policy
Temporary Employee Evaluation Form
Termination of Employment Letter
Third Letter of Dismissal
Tobacco Use Policy
Vacation and Paid Holidays Policy
Variation of Employment Agreement
Verification of Education Letter
Verification of Employment Letter
Verification of Qualification Letter
Workplace Privacy and Employee Monitoring Policy
Workplace Safety Policy (for Construction Sites)
Workplace Safety Policy (General)
Workplace Violence Prevention Policy

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