Samples of Business Letters and Forms

Package of 90 samples of business letters for effective correspondence, covering a wide range of business situations.

  • Downloadable Word Format
  • All forms of electronic business communication
  • Formal business correspondence
  • Employment Letters
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About this Start-Up Package

Useful information

This package contains a collection of ready-to-complete business letters for managing a business.

These forms are appropriate for self-use, nevertheless you should seek professional legal advice for complex cases where a substantial amount of money is involved or you have a question about your legal rights or how a particular law applies to your situation. Please note that documents in this package can be used internationally, however it is recommended to seek professional advice for specific jurisdictions.

The documents and forms are available in MS-Word format and can be easily modified to meet your specific circumstances. Each document contains helpful hints which can be found within the symbols, “[...]”. Some forms have specific instructions, which should be observed for proper use. The helpful hints show you exactly where certain modifications can be made and what type of information to include.

If you need any assistance, it is advisable to contact us to discuss which document best suits your business situation.

Table of Contents by Category

For your convenience, you can find the appropriate document by searching through the list of products alphabetically or by using the below Table of Content to find the document by category.
LETTERS OF INQUIRY
1. Enquiry on Overdue Account
2. Inquiry Letter for Catering Services
3. Inquiry Letter for Office Photocopier
4. Inquiry Letter for Training Program
5. Reply to Inquiry Letter

LETTERS OF COMPLAINT
6. Complaint about Delivery Letter
7. Complaint about Office Photocopier
8. Letter Acknowledging Complaint
9. Letter Denying Liability on Complaint

ANNOUNCEMENTS
10. Change of Address Notice
11. Letter Announcing Price Increase
12. Letter Notifying Clients of New Office Location
13. New Product Letter Announcement
14. New Service Announcement Letter

LETTERS OF CONGRATULATIONS AND APPRECIATION
15. Congratulatory Letter on an Employee's Anniversary
16. Congratulatory Letter on Promotion
17. Letter Thanking New Customer

BUSINESS INVITATIONS AND MEETING LETTERS
18. Interoffice Memorandum to Reschedule a Meeting
19. Invitation to View New Office Facility
20. Letter Scheduling a Meeting
21. Response to an Email about Changing a Date for a Meeting
22. Telephone Conference Call Email

PLACING, ACKNOWLEDGING AND CANCELLING ORDERS
23. Acknowledged Receipt of Goods
24. Acknowledgement Letter By Supplier
25. Acknowledgement of Alteration of Order
26. Acknowledgement of Order
27. Cover Letter for Placing an Order
28. Cancellation of an Order to Stop Cheque
29. Cancellation of an Order Due to Delay
30. Letter of Purchase Order

AUTHORISATIONS,ACCEPTANCE AND REFUSAL OF GOODS
31. Authorisation to Return Goods
32. Damaged Goods Acceptance with Price reduction
33. Letter Accepting Liability
34. Letter Accepting Return of Goods
35. Letter Refusing Return of Goods
36. Letter of Notice Rejecting Goods Not Confirming to Sample or Sellers Description
37. Request for Refund or Repair of Goods under Warranty
38. Notice of Deliveries Held

DEMAND LETTERS
39. Demand for Delivery
40. Demand for Explanation of Rejection of Goods
41. Demand for Payment Letter
42. Demand to Pay Promissory Note
43. Demand to Specify Delivery Dates
44. Final demand for Payment
45. Notice: Account Past Due

CREDIT LETTERS
46. Adverse Action Letter
47. Credit information request
48. Credit Information
49. Credit Information Cover Letter
50. Request for a Line of Commercial Credit

COLLECTION LETTERS
51. Collection Letter Following Promissory Note
52. Collection Letter Initial Reminder
53. Collection Letter Offering Additional Discount
54. Collection Letter Second Reminder
55. Final Collection Letter
56. First Collection Letter Questioning Outstanding Balance
57. Request for Contact and Proposal Collection Letter
58. Second Collection Letter with Possible Payment Plan
59. Third Collection Letter with Possible Collection Action

EMPLOYMENT LETTERS
60. Employers Request for Reference
61. Employment Confirmation and Recommendation Letter
62. Employment Confirmation Offer Letter
63. Letter Inviting Candidate to Attend Interview
64. Letter to Unsuccessful Candidate
65. New Employee Welcome Letter
66. Reference Letter on Employee
67. Reference Refusal

EMPLOYMENT WARNINGS AND TERMINATION LETTERS
68. Employee Warning Letter
69. Final Warning before Dismissal
70. Final Warning for Lateness
71. First Letter of Dismissal Procedure
72. First Warning for Lateness
73. Interview Confirmation
74. Letter of Redundancy
75. Second Letter of Dismissal Procedure
76. Second Warning for Lateness
77. Termination of Employment Letter
78. Third Letter of Dismissal

COLLABORATION, INTRODUCTION AND ENGAGEMENT LETTERS
79. Introduction Letter
80. Letter about Possible Collaboration in a Business Venture 81. Letter Accompanying Unsolicited Goods
82. Standard Engagement Letter

MISCELLANEOUS
83. Acknowledging a Notification of Maternity Leave
84. Acknowledging Receipt of a Letter During a Person's Absence
85. Business Letter (General)
86. Email Disclaimer Notice
88. Request for Quotation
89. Reservation of a Meeting Room
90. Response Letter for Billing Error

Table of Contents Alphabetically

TABLE OF CONTENTS (ALPHABETICALLY)
Acknowledged Receipt of Goods
Acknowledgement Letter By Supplier
Acknowledgement of Alteration of Order
Acknowledgement of Order
Acknowledging a Notification of Maternity Leave
Acknowledging Receipt of a Letter during a Person's Absence
Adverse Action Letter
Authorisation to Return Goods
Business Letter (General)
Cancellation of an Order Due to Delay
Cancellation of an Order to Stop Cheque
Change of Address Notice
Collection Letter Following Promissory Note
Collection Letter Initial Reminder
Collection Letter Offering Additional Discount
Collection Letter Second Reminder
Complaint about Delivery Letter
Complaint about Office Photocopier
Congratulatory Letter on an Employee's Anniversary
Congratulatory Letter on Promotion
Cover Letter for Placing an Order
Credit Information Cover Letter
Credit information request
Credit Information
Damaged Goods Acceptance with Price reduction
Demand for Delivery
Demand for Explanation of Rejection of Goods
Demand for Payment Letter
Demand to Pay Promissory Note
Demand to Specify Delivery Dates
Email Disclaimer Notice
Employee Warning Letter
Employers Request for Reference
Employment Confirmation and Recommendation Letter
Employment Confirmation Offer Letter
Enquiry on Overdue Account
Final Collection Letter
Final demand for Payment
Final Warning before Dismissal
Final Warning for Lateness
First Collection Letter Questioning Outstanding Balance
First Letter of Dismissal Procedure
First Warning for Lateness
Inquiry Letter for Catering Services
Inquiry Letter for Office Photocopier
Inquiry Letter for Training Program
Interoffice Memorandum to Reschedule a Meeting
Interview Confirmation
Introduction Letter
Invitation to View New Office Facility
Letter about Possible Collaboration in a Business Venture
Letter Accepting Liability
Letter Accepting Return of Goods
Letter Accompanying Unsolicited Goods
Letter Acknowledging Complaint
Letter Announcing Price Increase
Letter Denying Liability on Complaint
Letter Inviting Candidate to Attend Interview
Letter Notifying Clients of New Office Location
Letter of Notice Rejecting Goods Not Confirming to Sample or Sellers Description
Letter of Purchase Order
Letter of Redundancy
Letter Refusing Return of Goods
Letter Scheduling a Meeting
Letter Thanking New Customer
Letter to Unsuccessful Candidate
Memorandum Regarding Overdue Account
New Employee Welcome Letter
New Product Letter Announcement
New Service Announcement Letter
Notice of Deliveries Held
Notice: Account Past Due
Reference Letter on Employee
Reference Refusal
Reply to Inquiry Letter
Request for a Line of Commercial Credit
Request for Contact and Proposal Collection Letter
Request for Quotation
Request for Refund or Repair of Goods under Warranty
Reservation of a Meeting Room
Response Letter for Billing Error
Response to an Email about Changing a Date for a Meeting
Second Collection Letter with Possible Payment Plan
Second Letter of Dismissal Procedure
Second Warning for Lateness
Standard Engagement Letter
Telephone Conference Call Email
Termination of Employment Letter
Third Collection Letter with Possible Collection Action
Third Letter of Dismissal

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